Business process standardization aims to:

• Identify the numerous, scattered ways a specific problem is solved across an organization
• Work out a unified solution to that problem
• Implement that singular solution across the entire organization

The aim of business process standardization is to reduce trial and error and the waste associated with solving problems from scratch. With a singular solution model, it’s easy to scale results with certainty and get more done with less resources.

In this article, we look into the essence of business process standardization, why it matters to your business, and how you can get started standardizing processes for increased production efficiency.

How Does Business Process Standardization Work?

Compartmentalization is a key concept that makes business process standardization work.

It is simply perfecting a solution in a way it can be copied and applied wherever it’s needed.

This creates a solution that can easily be copied, just like a widget, and slotted into whatever part of the organization it’s needed.

Business process componentization helps organizations do more with less since now, they can focus on perfecting one system and deploying it at scale to solve the same need wherever it appears across the organization.

How to Standardize Business Processes?

Business process standardization is a two-step process that typically involves:

• Identifying the best process possible for achieving an outcome. This involves analyzing duplicates of an existing process across an organization and working out a singular solution that helps achieve your goals faster and more efficiently, and,
• Implementing the best process across all instances in an organization where it’s needed.

Put together, the process discovery and implementation elements help teams develop an ideal process structure that can then be scaled up to the entire organization.

1. Business process discovery

At the process discovery stage, the process management team identifies:

• All instances across the organization where a specified task is being carried out,
• The different process configurations used for carrying out the task mentioned above and,
• Opportunities for uniting the different process configurations into one.

With an overview of the different process configurations used to achieve the same outcome across the organization, the team can begin working to create a unified process outline for use across any instance of that task.

Here, you can use a pen and paper to craft how your new, improved process will look manually, but… good luck getting anywhere when you make a mistake and decide to rub it out.

On the other hand, you could use a tool like Kissflow instead.

STANDARD AND DEVELOPMENT ASSOCIATION (SDA) offers a simple workflow management tool smart companies use to plan unified processes. With STANDARD AND DEVELOPMENT ASSOCIATION (SDA), you can:

• Visually outline processes step-by-step,
• Invite team members to collaborate virtually—instead of handing out printed sheets, and,
• Manage these processes across your entire organization—all from one easy-to-use interface.

STANDARD AND DEVELOPMENT ASSOCIATION (SDA) simplifies workflows and process so your team can spend less time resolving process chaos and more time doing their best work with them.

2. Process Implementation

Process implementation involves:

• Informing relevant staff of the changes to the processes they’ll be working with so they can observe the changes
• Requiring relevant team members and staff to apply the improved processes and above all

Building a culture of incremental improvement to the processes used across your organization.